Skip to content | Change text size

EndNote Web

The web version of EndNote can be used to create bibliographies, manage references, share libraries collaboratively, and insert citations into Microsoft Word via Cite While You Write functionality. It can be used as a stand alone library or as a way of transferring references if you are using more than one computer. View vendor online tutorials to see how it works.

As opposed to the full EndNote program, there is:

  • storage limit of 10,000 records
  • you cannot use term lists for journal abbreviations
  • you cannot edit styles and filters

EndNote Web is at http://www.myendnoteweb.com. You will need to signup for an account.

On campus:
click on the Sign Up link above the email address and password boxes.

Off-campus:
register via a library database. From library's databases pages enter Web of Knowledge. Select My EndNote Web at the top of the page and click on Register.

No software has to be installed to use EndNote Web however you will need to install a toolbar to use the Cite While You Write function in MSWord and have a capture toolbar in your browser. After creating an account, signing in and viewing the 'Getting started' guide at www.myendnoteweb.com select the Download installers link at the bottom of the page. Please read the Endnote Web Plug-In installation instructions.

The yellow tabs along the top of the screen represent different functions. Select the appropriate tab to find options.

Note: Navigation through pages should be done through links. The Back button in your browser will not work.

Initial EndNote Web screen

Organise tab - Creating groups

When you first use EndNote Web you will need to set up groups to organise your references. Click on the Organize tab.

Organize tab

To create a new group click on the New Group button

Depending on your security settings you may need to click on the security warning bar to allow scripting and adjust trust preferences in your browser.

In Manage My Groups you can set up sharing of folders with other researchers registered with EndNote Web.

  1. Tick the box in the Share column
  2. Click on Manage Sharing next to the group you want to share
  3. A new window will open. Enter email address and tick either Read only or Read & Write to nominate the other's level of access
  4. Click Apply at the bottom of the screen

The Collect tab - Creating references

New reference - Manual entry

  1. Click on the Collect tab then New reference
  2. Select the reference type from the drop menu
  3. Fill in required information
  4. At the bottom of the record tick the box where you would like to store the record
  5. When finished click Save

New reference - Manual entry

Online search

Most of the online search connections provided in EndNoteWeb will not be useful to you so it is a good idea to create a list of favourites for easy selection. Note: As there are no sign-in details contained in the connections only freely available sources will be accessible to you. The exception is Web Of Science citation indexes. There is a link to ISI Web of Knowledge at the top of the screen which will link into the entire database.

  1. Click on Customize this list
  2. Select a connection
  3. Click on Copy to favorites
  4. The most useful connections in an Australian context will be CSIRO, Inspec, Libraries Australia, Library of Congress, PubMed, and Web of Science.
  5. Select the connection
  6. Click Connect
  7. Perform your search using the search boxes
  8. Click Retrieve to receive the search result
  9. Select references and choose Copy to to save them to the appropriate folder

Import references

There are hundreds of filters provided in EndNote Web. Consider customising your list so only the ones you use appear in the drop down list. To do this click on Customize this list

Importing references basically involves saving records from a bibliographic database as a text file and then importing them into your EndNote Web library. As each database can be different please check the Monash EndNote database instructions for the various database providers, eg OvidSP, CSA, SciFinder, Informit, etc.

General instructions:

  1. Mark desired records
  2. Look for Save or Export option
  3. If given options choose full records and EndNote/RIS/Reprint Medlars format
  4. Save as a text file to a location you can easily find on your computer

Once the records are saved in a file the next step is to go to EndNote Web and import them.

  1. Click the Collect tab
  2. Click the Import references link
  3. Browse to the saved text file next to the File box
  4. Choose the import file from the drop menu next to Filter
  5. Choose the desired folder next to To
  6. Click the Import button

ISI Web of Knowledge

Web of Knowledge / Web of Science is the only bibliographic database provider that will allow for direct transfer of records into EndNote Web. When you create an account in either EndNote Web or Web of Knowledge a corresponding account is created in the other.

  1. Click on the ISI Web of Knowledge link at the top of any EndNote Web page. A new window will open the database
  2. Perform search and tick selected references
  3. Click on Save to EndNote Web button at top or bottom of results
  4. Citations will transfer to [Unfiled] folder and appear in All my references (you may need to refresh your browser screen to show the additions)

Save to EndNote Web

Browser Capture Toolbar

The capture toolbar for your browser works with Internet Explorer and Firefox. You will need to install the add-in from the Download installers link at the bottom of Endnote Web pages and choose the appropriate system. If the icons do not appear in your browser toolbar go to:

  • IE7
    Tools > Toolbar > EndNote Web
  • Firefox
    View > Toolbars > EndNote Web toolbar

Currently the browser capture only works with PubMed and Web of Knowledge.

The toolbar button will collect one reference at a time.

  1. Display the reference
  2. Click on the Capture icon in your browser toolbar
  3. Scroll down to the bottom of the new record window and select the group
  4. Click Save at the top of the record window

Microsoft Word - CWYW

It is a good idea to use only one library per Word document. For this reason if you are using both EndNote and EndNote Web it is advisable to use the EndNote toolbar in Word rather than trying to switch between the two toolbars.

Activate EndNote Web toolbar

The toolbar contains macros. You may need to enable macros and adjust your security settings to Medium

MS Word 2003

  1. Go to Tools > Templates and Add-ins in the main Word menu
  2. Tick the box next to EndNote Web Cwyw.dot
  3. Untick EndNote Cwyw.dot
  4. On the EndNote toolbar select Preferences and under the Application tab select EndNote Web

MS Word 2007

  • do the same steps as above but these options are listed under the Office symbol > Word options > Add-ins
  • EndNote Web template is EndNote Web Cwyw.dotm
  • computers in Monash libraries are set up to use the EndNote X2 program. If you want to use the EndNote Web toolbar in Word you will need to change a few settings to make it work.

Word on library computers

  1. Go to Tools > Macros and switch the security setting to Medium
  2. Go to Tools > Templates and Add-ins. Untick EndNote Cwyw.dot and tick EndNote Web Cwyw.dot
  3. Open the EndNote toolbar in Word and click Preferences
  4. In the Application tab select EndNote Web
  5. During this process you may be asked if you wish to Enable macros. Reply Enable.

Transfer references between EndNote Web and EndNote

There is no function for synchronising libraries held on the web and EndNote program. You can transfer references between the two but duplicate records will remain separate and incorporating details from one to the other must be done manually.

When you first sign into EndNote you get an EndNote Web page with three options: Create a new free EndNote Web account, Integrate with my EndNote Web account, and Do not integrate with EndNote Web account at this time. Select the option that suits you best.

Make sure the url for EndNote Web is set as http://www.myendnoteweb.com:80/

Integrate with my EndNote Web account can be selected when you want to transfer records between the two platforms. It will not automatically synchronise the libraries but when the EndNote Web actions are chosen it will not keep asking for account details. You can enter your EndNote Web account details in the EndNote X2 preferences which will facilitate entering details each time you integrate.

Transferring references

Open the desired library in EndNote X2

  1. Choose Tools > EndNote Web from the main menu and sign in (if you chose Integrate when opening EndNote X2 you will not need to sign in again).
  2. This will open the EndNote Web transfer references function
  3. Select either to transfer references from EndNote Web or to EndNote Web
  4. If transferring from the Web you can select a group or the whole library
  5. The references will transfer into a group by the same name under a heading Endnote Web

Once you have the EndNote Web group in your library you can click Transfer under EndNote Web to start this proceedure

Exporting from EndNote Web (This method will import records but will not automatically place them in the EndNote Web group of your library)

  1. On the Format tab select Export references
  2. Select a group or all of your references
  3. Choose EndNote export if you want the references in EndNote X2
  4. A dialogue box will open asking if you want to Open or Save, choose Save and put it in a convenient location as a text file
  5. Import the file into your EndNote library using the Import command with the EndNote Import filter

Ask a question Phone +61 3 9905 5054 or use our enquiry services ask.monash for Monash students and staff | ask.monash for visitors, or online chat.
Your opinion Feedback form for Monash staff and students | Feedback form for visitors