Criteria for digitising library collection
materials
These criteria do not apply to articles and chapters digitised as part of
online reading lists.
1. Effect on accessibility
- Increased
access to materials which are rare or uniquely held by Monash University
Library, especially delicate and valuable material.
- Extent to
which digitisation will make rare materials available to Monash
researchers and the wider research community.
- Extent to
which access can be provided and originals stored or disposed of.
- Extent to
which Monash digital content contributes to a broader collaborative
project which improves access generally
Level of use of material
- Potential
level of use of the digitised material, and of the originals, should the
material be digitised.
3. Copyright
- Copyright
is owned by Monash University OR has been cleared with the copyright
owner/s for both digitisation and public access on the web OR the material
is out of copyright. When the copyright owner has placed restrictions on
digitisation or dissemination via the web, consideration will be given to
the impact of those restrictions on meeting other criteria and library
objectives.
- Cost,
including staff time, of clarifying copyright status and/or obtaining
permissions.
4. Potential for promotion of the library
- Extent to
which the digitised material can be marketed or used to promote the
Library and its services.
- Extent to
which there is contextual material available to help create an online
exhibition or multimedia product.
- Extent to
which others are likely to want to publish the item either in print or
electronically.
5. Extent of indexing/cataloguing or metadata creation required
- Time and
cost of providing adequate indexing/cataloguing/metadata creation.
- Availability of specialist staff to do indexing/cataloguing and metadata
creation.
6. Conservation treatment and/or physical preparation
- Need for
conservation treatments and their cost to be identified before selection
for digitisation can take place.
- Extent to
which digitising may assist in the preservation of fragile originals by
deflecting use to surrogate copies.
- Time and
cost of other physical preparation of items.
7. Budget
- Availability of identified funds and an itemised budget to support the
project.
- Availability of targeted funding, especially external funding.
8. Availability of staff to undertake digital conversion
- Availability of staff with skills to do the digital conversion.
- Cost and
staff time in conversion and file management planning.
9.
Strategic positioning
- Extent to
which the project will put the Library and the University on the map and
give us something of which to be proud.
- Extent to
which the project will place rare or valuable items in the public arena
before we are requested to loan or link them to another organisation's
site.
10.
Technological Requirements
- Availability of appropriate technological infrastructure to deliver a
satisfactory end result, including capture, storage and display.
Approved by Information Resources Committee
25
March 2006
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